When an application is not complete, how is the applicant notified by the ROC?

The Arizona Registrar of Contractors (ROC) notifies applicants when their applications are not complete primarily via mail. This method ensures that the applicant receives a formal and documented communication regarding the status of their application. Mail provides a physical record of the notification, which is important for legal and procedural transparency.

Using mail allows the ROC to send detailed information about the specific deficiencies in the application, which can be referenced later by the applicant. This is crucial as it gives a clear and tangible form of communication, which may not be as easily overlooked as digital forms like emails or notifications on an online portal.

While options like phone calls, emails, or online portals can be more immediate, they lack the formal and documented nature of mail, which is preferred in formal processes such as those conducted by regulatory bodies. These other methods may be used in conjunction with mail for more immediate communication, but the primary method officially recognized for notifying applicants about incomplete applications is through postal mail.